President's AGM update September 2021
President’s Report Annual General Meeting (AGM) September 16, 2021
Sandy Saints Basketball Club (SSBC) prides itself on being a community centred organisation, whose volunteer committee work for the best outcomes possible for their children, and their love of basketball. Since 1979, the SSBC has provided basketball for local families. We continue in the midst of COVID-19 to do our very best in supporting your love of the game and facilitating your children having fun on the court.
Being the President of SSBC I have the privilege of working with incredible volunteers who use their skills and talents for the betterment of our basketball club. Our club cannot operate without these volunteers and continues to seek engagement from you, our members, to volunteer and help run the club. Our club continues to tweak our committee roles to best serve the needs of our members and the past year can be summarised as such:
After our AGM in 2020, the club appointed a paid accountant to fill the financial reporting needs of the club. We did not receive any volunteers in 2020 or 2021 for the accountancy role, so Jenny Mouatt will continue in her role for the SSBC. Jenny reports to our Vice President, Damien Durston and is not a voting member of the committee. Jenny’s expertise has helped us through the turbulent times of COVID, especially with budgeting, refunds and financial reporting to the committee. Thank you Jenny for your first year in the role.
Late last year and early this year, the vital role of club registrar became vacant after Helen Monaghan and Viola Madziala left their roles due to changed work commitments. The club advertised for the volunteer Registrar roles for a couple of months, but with the new season beginning in Jan 2021, the club couldn’t operate without the Registrar in place. To this end, the club had to outsource the Registrar role with a local company run by Pauline Pawsey. Pauline also works for Beaumaris FC, helping them with their compliance and reporting needs. Pauline’s role is another paid role and our club fees rose in June 2021 to reflect the added costs to the club, now that we have paid employees. Thank you Helen and Viola for your work as club registrars. Furthermore, Viola has remained as a general member of our committee.
Basketball Victoria has increased the compliance needs of its member associations greatly over the past few years. As you would be aware, to be a Coach or Team Manager in the Southern Basketball Association (SBA) now requires at least five compliance requirements which is time consuming for the volunteer Coach, Team Manager and SSBC to manage. The club advertised for a volunteer Team Manager Coordinator for most of last year, but to no avail. We decided therefore, to employ Pauline Pawsey to help with our compliance needs, as well as the Registration needs of the club. To say Pauline has been a life saver for the club is an understatement.
Damien Durston stepped up to become our new club Vice President after long serving member Matt Astill left the role at the end of 2021. Damien supports me in my role enormously, is overseeing the strategic direction of the club and also manages the financial side of things, working with our club accountant Jenny Mouatt.
We have not received any volunteers for the Secretary role and Sheri Haby continues to be acting secretary for the club. Thank you Sheri!
David Ballarin continues to volunteer as our consultant to all things in IT. He launched our new club website found at www.sandysaints.com.au during 2021 and along with his wife, Aleks the dynamic duo operate our club communications. David facilitates our PlayHQ platform that enables our club to register members and work alongside the SBA in all technical matters.
Sheri Haby and Mel Neilson continue to manage our uniforms and merchandise in their volunteer roles.
Kylie Shugg continues to facilitate and manage our training facilities, while working with our Director of Coaching Ian Leckie, to run clinics for our teams and coaches.
Jeff Sharp has stepped down from a general committee role with work commitments making it difficult to volunteer.
In summary the club needs a new Secretary. Role descriptions can be obtained from the club’s acting Secretary at firstname.lastname@example.org Our paid accountant is not a permanent role either so any volunteer with financial skills is very welcome to join the committee. Role descriptions will be forwarded to members again shortly.
The club will always welcome general committee members who do not have a designated portfolio. Viola Madziala currently volunteers in this capacity and is called upon for special projects and help. Please contact us if you would like to get a feel for the club as a general committee member and not commit straight away into a designated volunteer role.
As you can see from the above, the club has been very busy behind the scenes in establishing and providing the structure required to run a community based sporting club in these challenging and changing times. I would like to take this opportunity to thank all past and existing committee members from 2020/21 and let our community know that it’s been tough to run a community sporting club in a pandemic! We are in good hands though.
In my role as SSBC President, a major function of the responsibility is to report to the club the communications and undertakings of the SBA. The SBA continues to juggle it’s responsibilities and remain viable as a business during COVID. This is not an easy task with paid employees and financial overheads to meet. The Domestic Club Presidents meet regularly to discuss SBA financials and to keep abreast of the new court build at Tulip St. The court build process is out to tender at present with a builder to be selected in the next 4-6 weeks. Hopefully construction will begin before Christmas on the four new courts. SSBC also communicates frequently with the SBA on matters of compliance. Pauline, from our committee, has worked diligently on this during 2021 and thanks for all your support, especially the Team Managers and Coaches who bear the brunt of the Basketball Victoria requirements that the SBA have to mandate. With Pauline’s assistance our club has gone from 6% compliance with our Team Managers and Coaches at the start of 2021 to nearly 90% at the time of writing. Sandy Saints now leads the way in the SBA for compliance! Thank you all for your support in this non negotiable requirement. Compliance requirements have increased significantly in the past 3 years and the club now pays Pauline to risk manage this element of our club.
As outlined above, it’s been a year full of change, uncertainty and unknowns. Full credit to the SSBC for its diligence in providing service for our members during the COVID period. Our club remains the 5th largest in the SBA with 46 teams, with our numbers only dropping slightly since COVID began, by a couple of teams.
I look forward to seeing you all on the courts as soon as we can and thank you for trusting us with your kids’ basketball development and fun. I encourage you to get involved in the club, whether it is as a committee member, coach, team manager, scorer or passionate fan. Stay well Sandy Saints families.